Special aid – Producing a financial report (e-report) for research and development and innovation aid

Any entity (company, research centre, institution) that has signed an aid agreement for research, development and innovation with the Walloon region.

How to do it

For Win4Doc (committed from 2025 onwards) and for Win4Expertise (committed from 2026 onwards):

You log on to our new "e-report" platform.

For the first connection:

• If you are the person authorized to submit the expenditure incurred, you request access as the main validator using the form to be downloaded below, entitled "Main contact certificate". This certificate must be signed electronically (using an identity card) and sent to the Financial Management Department by email (ereport.recherche@spw.wallonie.be).

If necessary, it is still possible to sign by hand and send the certificate by post ; 

• If a main validator has already been appointed within your organisation, he or she can grant you access directly on the plateform.

NEW :

If you encounter any issues logging in or using the e-report platform, please refer to the FAQ e-report (plateform)

For other forms of aid:

1. First, upload an expense statement. This statement, which is drafted in accordance with the type of aid granted, is found at the bottom of the relevant page. The table below will help you to select the correct file ;

*For this statement, you must follow the following instructions: (1) download the file, (2) go to the "Downloads" folder on your computer, (3) right-clic on the downloaded file, (4) select "Properties", (5) go to the "General" tab, (6) check the "File trust" box in the "Attributes" line, (7) click on "Ok"

       2. It is then necessary to complete this statement with the expenses incurred during a given period of time (six months). If necessary, an explanatory note is also found at the bottom of the page ;

       3. When this file is completed, it must be sent at the same time as the debt statement, as indicated in the explanatory note, to the Financial Management Department by email (dc.dgf.dgo6@spw.wallonie.be). 

From January 1, 2025, if you do not wish to send your debt statement by email, it is possible to submit it from My Space counter. All the useful information related to this change can be found in the explanatory note below (Useful documents). Your previous files will not be lost and you will still have an acces to them.

If necessary, it is still possible to sign by hand and send the statement of receivable by post.

Inspection and payment procedures

These practical terms are linked to a precise financial control procedure and a clear definition of the eligible expenses summarised in a guide, which specifies the budgetary structure for research aid agreements and the supporting documentation associated with these. It also specifies the flat rates that are applied as part of the agreements, in order to simplify the justification of expenses.

This guide, which is known as the guide to eligible expenses, is strictly enforced. The research agreement signed with Wallonia explicitly refers to the applicable version of the guide.

The expense statements are subject to consistency checks and targeted inspections. After this, any comments are sent to you. Once the inspections have been performed, an official email is sent to you to inform you of the amount to be paid. The determination of this amount will depend, in particular, on the advance received at the beginning of the research (working capital), the amount of expenses accepted during the period being analysed and the time frame for these expenses in relation to the duration of the research.

Budget-expenditure reconciliation checks and cross-checks (‘multi-project beneficiary’) are also carried out. Moreover, on-site inspections make it possible to check the accounts and verify that the items presented have been settled appropriately.

Inspections may be carried out for as long as the research file remains active and result in corrections to the previously accepted sums.

• Decree of 3 July 2008 concerning support for research, development and innovation in Wallonia
• Decree from the Walloon Government of 18 September 2008 concerning support for research, development and innovation in Wallonia, which was amended on 15 May 2014
• Text concerning the management of State aid for research, development and innovation (2014/C 198/01)
• General Block Exemption Regulation (GBER) - State aid (Wallonia.be)