Obtain recognition as a manufacturer authorised to submit homologation applications (COP)

I. Application for initial assessment/ COP

The manufacturer sends by post (Address: Boulevard du Nord 8, 5000 Namur) or e-mail (E-mail: homologation.vehicules@spw.wallonie.be) the application form for initial assessment/ COP (see documents ‘Form évaluation initiale COP’ and ‘signatures’) for the attention of the Service Public de Wallonie - Mobilité et Infrastructures - Département de la Réglementation et de la Régulation des transports - Direction de la Réglementation des véhicules et de la Certification.

This application form must be duly completed and also include:

• A list of production sites;
• Details of the regulations concerned;
• A list of series and/or partial type-approvals already issued and/or type-approvals.

There are two possible cases:

1. The manufacturer holds an ISO 9001: 2015 certificate (or equivalent) or a declaration of conformity, in accordance with EU Regulation 2018/858, issued by another authority.

Processing is generally carried out by a category C technical service and, if necessary, by the SPW Direction de la Réglementation des véhicules et de la Certification.

The processing of the application includes at least the checking of the following documents:

• • • ISO 9001: 2015 certificate / Declaration of Conformity
    • Audit report
    • Competence matrix (Cfr. Appendix 1)
    • Equipment overview
    • Checklists
    • A check of the control plans carried out by a category D technical service;

Note:

This check takes the form of an audit report, which is sent to the 'Direction de la Réglementation des véhicules et de la Certification' for further processing (in the case of a declaration of conformity, this is only necessary for regulations that are not part of the scope of this declaration of conformity).

If necessary, this control will be supplemented by an on-site assessment, i.e. a check carried out on the premises of a technical service or one of its subcontractors or subsidiaries.

2. The manufacturer does not have an ISO 9001: 2015 (or equivalent) certificate

In practice, the assessment is carried out by a category C technical service and a category D technical service.

In practice, this means that:

• • • The initial assessment is carried out by a category C technical service. This technical service will carry out the assessment and send the report by post (Address: Boulevard du Nord 8, 5000 Namur) or e-mail (E-mail: homologation.vehicules@spw.wallonie.be) for the attention of the Service Public de Wallonie - Mobilité et Infrastructures - Département de la Réglementation et de la Régulation des transports - Direction de la Réglementation des véhicules et de la Certification.

• • • The control plans are checked by a category D technical service. The latter draws up an audit report, which is sent by post (Address: Boulevard du Nord 8, 5000 Namur) or e-mail (E-mail: homologation.vehicules@spw.wallonie.be) for the attention of the Service Public de Wallonie - Mobilité et Infrastructures - Département de la Réglementation et de la Régulation des transports - Direction de la Réglementation des véhicules et de la Certification.

II. Existing partial / series approvals

If the manufacturer already has e6/E6 approvals, this must be stated in the initial application for initial assessment / COF (see point 1).

Before being able to access WTAS, the manufacturer must have a COP check valid for the e6/E6 approvals already issued.

The COP check must be carried out by a category D technical service.

III. Request for extension

If necessary, the manufacturer may request an extension.

This may concern :

• The field of application;
• The place of production;
• The regulations.

The request and processing of an extension are carried out in accordance with the request for initial assessment/COP (Cfr. Point 1).

The cost of the procedure can be found in the Tariff file accessible via this link at point VIII. 1°.

Once a complete application has been submitted to the Direction de la Réglementation des Véhicules et de la Certification, the latter reserves the right to process applications within 1 month.

- Application for recognition form (see forms tab)

- Authorised signatures form

- ISO 9001:2015 certificate if the applicant is accredited

• Regulation (EU) No 168/2013 of the European Parliament and of the Council of 15 January 2013 on the approval and market surveillance of two- or three-wheel vehicles and quadricycles
• Regulation (EU) No 167/2013 of the European Parliament and of the Council of 5 February 2013 on the approval and market surveillance of agricultural and forestry vehicles
• RÈGLEMENT (UE) 2018/858 DU PARLEMENT EUROPÉEN ET DU CONSEIL du 30 mai 2018 relatif à la réception et à la surveillance du marché des véhicules à moteur et de leurs remorques, ainsi que des systèmes, composants et entités techniques distinctes destinés à ces véhicules, modifiant les règlements (CE) no 715/2007 et (CE) no 595/2009 et abrogeant la directive 2007/46/CE

In accordance with the laws on the Council of State of 12 January 1973, "an application for annulment (and possibly suspension) of the decision may be lodged with the Council of State within 60 days of notification or knowledge by the applicant of the contested act.
This appeal is made by means of a dated and signed application, sent by registered post to the clerk's office of the Council of State, rue de la Science 33, 1040 BRUSSELS.
Where appropriate, a complaint may be lodged with the joint mediation service of the French Community (Wallonia-Brussels Federation) and the Walloon Region, in accordance with Article 12 of the cooperation agreement concluded between them on 3 February 2011 on the creation of a joint mediation service, which was approved by the decree of 31 March 2011.
This complaint may be submitted in writing to the following address

Médiateur de la Wallonie et de la Fédération Wallonie-Bruxelles
Rue Lucien Namèche, n° 54
B-5000 Namur